FROM : Mark Jacobs, Chair, Land Allocation Committee
TO : Andre Ally, Head, Information Communications Technology
VIA: Myrna Pitt, CEO, Central Housing & Planning Authority
DATE : 1st March, 2016
SUBJECT : Follow up questions on : IT Dept budget submissions & remigrant programme
At the Land Administration Committee meeting on 8th February, 2016 we discussed a number of items
and we presented a list of items we wanted for our next meeting. To date we have not received any of
One of the areas the committee is trying to get a better understanding of is the Remigrant Program.
We’ve submitted to Mr. Ally a number of questions regarding the website and remigrant program and he
replied to a previous memo on 12 Feb, 2016.
I sent a series of follow up questions and received this email yesterday.
Dear Mr. Jacobs,
Please be advised that I was instructed by the Hon. Valerie Adams‐Patterson to not respond to your
email. Further, The Honourable minister requested that you speak with her on this matter.
Andre Ally Head,
ICT Central Housing and Planning Authority
I believe this is a misconstruation of what the minister said. Going forward we will channel all
communication/questions through your office.
These are the follow up questions we have based on the responses received from Mr. Ally on February
1. Please elaborate on what you mean when you say the website upgrade was a last minute request
of Minister Patterson.
We’ve spoken to various members of staff who said applicants can currently monitor the status of their
applications online. Additionally, page 17 of the October 2016 monthly report says the website “enables
users to apply online and make housing related queries.’
1. Concerning application status, can it be demonstrated for us how online statuses can be tracked or
2. The implication given in the monthly report with the statement ‘make housing related queries’
seems to include monitoring application status online. Is this correct?
3. What are housing related queries?
4. Can you demonstrate that the website can and has been updating the statuses of applicants?
(Provide any documentation)
Please provide a copy of the contract awarding Fuzehost the website hosting contract.
1. Who were the other companies that submitted bids?
2. Are those documents still available?
3. When does the Fuzehost contract expire?
4. On what basis was it renewed with the same supplier since?
5. Is the website redesign being awarded to the same company?
6. What justification is there to award the same supplier for website design?
7. What reasoning is there for the contract of website hosting and design to be awarded to Fuzehost
back in 2009 that gave no reason to issue a public tender?
1. What do you mean by ‘the MIS department assist in the processing of applicants for the remigrant
scheme? Please elaborate.
The process map says ‘applicants issued an offer letter by the MIS department.’
1. Who writes this offer letter?
2. How do you determine who is or isn’t a remigrant?
3. What policies or guidelines do you follow and was it approved at the board level?
4. What checks do you carry out on applicants?
5. How does the information from MIS transfer to Land Administration?
6. Who verifies the integrity of information passed from the MIS to Land Administration?
7. What policy document exists dealing with the creation of the remigrant program? [please provide
8. How was the ministerial decision communicated to the MIS department, Land Administration and
the CEO? This includes the justification for MIS to handle the programme, CHPA policies granting
the MIS department permission to manage the Remigrant programme, policies or guidelines
assessing and qualifying remigrants; and housing policies on construction duration, occupancy, etc.
9. What’s the official job description for the position Head, Information Communications
Mr. Ally stated that approximately 1900 persons have applied to date for the remigrant program.
However, in a November 1, 2013 interview with Guyana Times, Minister Irfaan Ali said there were over
1. How many total remigrant applications are logged into the MIS system?
2. How many total remigrant allocations have been done to date?
3. What is the occupancy status of remigrant since the programme’s inception?
I understand after reading a remigrant booklet that there are several sizes and costs for house lots.
1. Is the MIS responsible department for engaging with remigrants concerning lot cost and selection?
2. how many houselots are in the remigrant scheme?
Thanks in advance for your anticipated co‐operation.
Secretary of the Board, Deborah Edwards
Chairman of the Board, Hamilton Green
Minister Valerie Patterson
Land Allocation Committee Members : Darul Khan, Meshelle Austin